Title: HR/Office Manager
Location: Malvern, Pa
Schedule: M-F 8am-5pm
Type: Direct/Permanent
Salary: 75-95k Flexible depending on experience level + full benefits
Start date: Immediate

Our client a CDMO pharmaceutical company specializing in cGMP manufacturing of APIs, NCEs, RSMs, & Advanced intermediates. They are seeking a HR/Office Manager to support the Site Management in overseeing HR activities, coordinating General Administration, and maintaining Site Compliance.

Directly reporting to the Site Head, the HR/Office Manager will be supported and guided by the Corporate HR Director and will be a key team member in the organization with significant responsibilities in maintaining the corporate culture, and supporting the site growth in terms of hiring and personnel development.

Responsibilities:

• Administer and manage various human resource tasks and procedures for all company personnel; assists in the development and implementation of personnel policies and procedures, in conjunction with site and corporate management.
• Leads interactions with various external organizations to process payroll (external) and coordinate 401K, insurance, accounting, and employment regulations.
• Communicates with employees with regards to payroll, benefits, and HR policy changes or updates as necessary.
• Onboarding of new employees including payroll and benefit enrolment, HR Handbook distribution and Q&A, and coordination with IT to ensure smooth employee start up. Exiting of termed employees.
• Responsible for coordinating Performance Evaluations, Goalsetting and Bonus Processes with top management and according to corporate procedure and timelines.
• Assist with recruiting, job posting and screening of candidates.
• Handles employee relations, maintains company organization charts and the employee directory.
• Maintains compliance with federal and state regulations concerning employment.
• Coordinate with Corporate HR to implement group policies, monitor compliance and develop site specific program.
• Responsible for all HR processes and their timely completion
• Responsible for PTO and Sick Time tracking software
• Support the HR Group Director in elaborating the Group personnel budget.
• Develops training programs in accordance with budget and Management requests.
• Oversees external contractors in charge of Payroll, AP process and accounting, communicating with them on a weekly basis and acting as backup when needed.
• Interacts with internal finance/controlling personnel in Italy to support the collection of information on the organization’s performance.
• Understands basic accounting and finance principles, coordinates outsourced activities and work with corporate functions to collect basic information to monitor site performance.
• Ability to collect data upon request, assemble it and present it in meaningful way.
• Ability to identify gaps and recommend new approaches, policies, and procedures to effect continual improvements in efficiency.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Participates as needed in various specialized projects.

Requirements:

• Bachelor’s degree preferred.
• 5+ years combined human resource and office management experience preferred.
• Solid understanding of federal and state employment regulations.
• Working knowledge of HR processes.
• Strong organizational skills to manage multiple tasks in high activity, dynamic environments with accuracy and attention to detail.
• Adept at proactive employee relations, able to interact with employees at all levels.
• Team-oriented with a collaborative spirit, recognizing the importance of working together to achieve shared objectives and contributing to the team while also respecting and leveraging the strengths of others.
• Ability to maintain confidentiality of highly sensitive information.
• Sound judgement and problem-solving skills, actively seek out ways to contribute and improve processes and with a positive attitude and a willingness to explore different options.
• Excellent communication skills.
• Self-Starter, approachable, proactive, and able to work without direct supervision, taking own initiative.
• Proficient in use of Microsoft Office applications
• This position reports functionally to Corporate Director of HR and hierarchically to the Site Director.

  #M3

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, and MOUNTAIN, LTD., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.