Executive Administrative Assistant

West Henrietta, New York
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Type: Direct-Hire

Category: Administrative & Clerical

Job ID: 139548

Date Posted: 09/12/2019


This is a permanent, full time, direct hire job opportunity offering W2 annual salary with full benefits.



Please send me your details directly to: denis.potapenko@systemone.com for an immediate consideration.


Job Location: 1025 John Street,  West Henrietta, NY 14586 (Rochester, NY)


Executive Administrative Assistant:

- Manages Site Director's calendar and independently schedules appointments.

- Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.

- Screens incoming calls and correspondence and responds independently when possible.

- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

- Manage office allocations / project directory / project organization chart updates

- Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.

- Acts as custodian of corporate documents and records.

- Directs preparation and filing of corporate legal documents with government agencies to conform to statutes.

- Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.

- Creates and maintains database and spreadsheet files.

 

Skills, Experience, Education:
- Bachelor or Associate level degree

- Previous experience as an Executive-level Administrative Assistant in corporate environment (administrative assistant, administration assistant, executive assistant, admin assistant, executive secretary, executive office assistant, executive administrative assistant, etc)
 


Please send me your details directly to: denis.potapenko@systemone.com for an immediate consideration.


Apply