Proposal Coordinator

Schaumburg, Illinois

Type: Direct-Hire

Category: Engineering

Job ID: 146717

Date Posted: 12/04/2019

The Proposal/Business Development Coordinator is responsible for directly supporting several Client Managers in the sales and business development process for Client, including key strategic pursuits.



  • Bachelor’s degree in marketing, journalism, English, communications, or related field
  • Three or more years of experience in proposal coordination and writing within the AEC industry with the ability to lead strategy sessions for major company pursuits is required.
  • Excellent writing and verbal communication skills with a focus on attention to details.
  • Proficiency with Adobe Creative Suite and Microsoft Office.
  • Applicant must thrive in a fast-paced deadline-driven environment.
  • Graphic design is a plus.
  • Experience preparing proposals for transportation clients in the Chicago area.


All qualified candidates will be required to provide work samples and asked to participate in proficiency screenings, such as writing, editing, proofing, and presentation creativity.


General Duties & Responsibilities include the following. Other duties may be assigned.

1. Lead the production of business development/marketing support material such as qualification packages, proposals, presentations and leave behind material.

  • Initiates pursuit strategy discussions, analyzes RFQ/RFP, develops and maintains proposal outlines and schedules, coordinate efforts of internal and external team, conducts kick-off meetings, leads strategy sessions and win theme development.
  • Writes non-technical sections and heavily edits technical sections for clarity and enhancement of win themes.
  • Conducts all formatting and editing to ensure accuracy, persuasiveness and compliance of final documents.
  • Develops graphics and layout consistent with Company’s brand to further deliver our win themes.
  • Coach pursuit team through shortlist and interview preparation.
  • Take leadership role in developing pre-sell material / leave behinds for client meetings and shortlist presentations.

2. Major Company Pursuits: Performs a lead role in the development of Capture Management Plans, including research and strategy development, develop win themes and WIN analysis, strategy meeting facilitation and/or leadership. Lead red team review meetings. Working with the pursuit coordinator, shepherd the proposal process from start to finish.

3. Assist Client Managers with sales and forecast management activities.

4. Assist in the development and lead, as needed, the implementation of business development, sales and marketing strategies within the Region and in support of national initiatives ranging from collateral material, tradeshow support, photography, advertising, and other programs.

5. Assist Client Managers with research of target clients and development of strategy on client-focused marketing activities.

6. Work independently to maintain and update information in our Marketing Information System (Deltek’s Vision) to include opportunity data, project information, resumes, account strategy/plan, etc.

7. Attend internal and external meetings with clients and subconsultants as needed, to assist in positioning for upcoming projects and teaming.

8. Regularly contribute ideas on how to improve the firm’s marketing and business development process and initiatives.


Core Competencies

  1. A strong leader with the proven ability to mentor junior coordinators and build strong relationships with client managers, project managers and other personnel.
  2. Knowledge and familiarity within the transportation industry, specifically with public, railroad, port, aviation, transit and/or Federal clients is preferred.
  3. Highly organized with an independent self-starting personality that is effective working independently and in a team environment.
  4. Ability to understand and clearly communicate a wide range of business development and marketing initiatives.
  5. Ability to maintain an objective, rational perspective while providing a logical, pragmatic and factual approach to problem solving.
  6. Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals.
  7. Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner.
  8. Excellent writing and verbal communication skills with a focus on attention to details.
  9. Willingness to assume responsibility, take ownership of tasks, and make decisions.
  10. Strong technical skills with the Adobe Creative Suite, Microsoft Office, and Deltek’s Vision programs.
  11. A positive attitude, strong desire to win and the flexibility to do whatever is needed to support the sales and business development process.

Travel requirements: Up to 10%

Client - Transportation Infrastructure and Facilities - that's our focus. From infrastructure and facility design to computer simulation and economic impact analysis to finding alternative financing solutions for transportation projects - we do it. Our transportation specialists, located in offices across the nation, are unparalleled in the knowledge of the movement of freight and people, and unmatched in technical and managerial services. We provide full-scale professional services to both public and private sector transportation clients. Plans, designs and directs components of freight railroad; passenger rail and transit; states and municipalities; airports and air carriers; manufacturers and distributors; ports and maritime; trucking and automotive; energy and communication; and federal government projects.