Administrative Assistant

Sea Girt, New Jersey
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Type: Contract-to-Hire

Category: Administrative & Clerical

Compensation Range: 15.00 - 16.00 Per Hour

Job ID: 146402

Date Posted: 10/11/2019


Job Title:  Administrative Assistant

Location: Sea Girt, NJ 

Hours: Monday-Friday 8:00 AM-5:00 PM 

Duration: Temp-to-hire 

General Description: 

Responsible for providing administrative support to the Corporate office. 

Administrative Assistant Responsibilities:

  • Answer phones by second ring. Transfer calls, take messages, and /or assist caller when appropriate. 
  • Fax, email, and scan documents to customers, vendors, or co-workers at other locations
  • File paperwork – sales orders, purchase orders, invoices, receivers, etc.
  • Manage all incoming and outgoing mail – includes daily mail retrieval from PO Boxes; sorting and distributing to employees; mail invoices and checks; prepare fed ex envelopes as neede
  • Monitor inventory and order all office supplies for Corporate Office
  • Create and order business cards for new and existing employees
  • Contact/coordinate contractors for office repairs/upkeep when necessary
  • Upkeep of office appearance when necessary (vacuum, remove garbage)
  • Perform daily errands including post office runs or meal pick-ups
  • Prepare paperwork for billing department and disperse to proper employees/departments
  • Print and file all new orders and revisions
  • Scan/email, mail or fax invoices and file after sent out to customer

Administrative Assistant Qualifications: 

  • Excellent oral and written communications skills                          
  • Good interpersonal skills, phone manners, and the ability to work with others
  • Basic reading and mathematical skills (addition, subtraction, multiplication, division)    
  • Good organizational, planning, and time management skills        
  • Excellent computer skills: comprehensive knowledge of Microsoft Office, Excel, Word
  • Must have valid driver’s license

Education/Experience:

  • High School Diploma or Equivalent
  • Associates Degree or equivalent preferred

For consideration, please call (732) 228-8985 to discuss immediately! 


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