Electronic Submission Specialist

Summit, New Jersey

Type: Contract

Category: Scientific & Clinical

Job ID: 148748

Date Posted: 01/15/2020

Title: Electronic Submission Specialist

Location: Summit, NJ

Schedule: 8am to 5pm Mon – Fri.

Start date: ASAP


  • Support Global Regulatory Operations Leads in the coordination, preparation, and submission of all INDS/NDAs/MAAs & 510Ks and life cycle management in eCTD as well as paper and NeeS formats.
  • Responsible for the creation, assembly, publishing, and verification of both major and routine regulatory dossier submissions, including IND safety reports, DSUR, Annual Reports, Periodic Safety Reports, Supplements, Amendments, Variations, Responses, etc.
  • Responsible for maintenance of all Regulatory and Health Authority submission archiving within specified time frames.
  • Verification of regulated electronic documents via workflows within Celgene’s electronic document management system.
  • Adherence to required submission timelines, health authority publishing specifications, and internal working practices.
  • Liaise with functional source areas (clinical, nonclinical, cmc, regulatory) to ensure documents are compliant with authoring style guide.
  • Work with regulatory document authors to achieve resolution and ensure that documents comply with regulatory and company guidance/template specifications.
  • Close interaction with authoring community to track availability of deliverables.
  • Maintain working knowledge of the regulations and processes that govern the content and maintenance of controlled documents required by the Health Authorities and ICH.



  • BA/BS Degree or equivalent experience
  • 2 yrs. pharmaceutical industry publishing experience required (MUST specifically be in Regulatory Operations)
  • Experience with compiling eCTD, validating, and verification of eCTD submissions in a publishing tool (eg, eCTDXPress, eCTDManager, ViewPoint, etc.
  • Technical knowledge of electronic publishing systems/document management systems and software.
  • Knowledge of IND, NDA, MAA, CTD requirements and guidelines, both paper and electronic
  • Proficiency with MS-Office Suite and Adobe Acrobat applications
  • Knowledge of health authority procedures/guidance’s regarding electronic submissions
  • Ability to balance multiple tasks to meet priorities and timelines

Self-starter with superior time management skills, and ability to work independently or in teams

Joule, a System One division is a leader in specialized workforce solutions and integrated services. With more than 6,000 employees and roughly 50 offices throughout the U.S. we provide scientific, clinical, engineering, energy, IT, legal and administrative staffing services. For more than 40 years, we have delivered workforce solutions and integrated services to clients nationally.