Business Development / Proposal Coordinator

Orlando, Florida
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Type: Direct-Hire

Category: Construction

Job ID: 140897

Date Posted: 05/17/2019

Proposal Coordinator – Orlando, FL 32801

System One has an immediate opening for a Business Development / Proposal Coordinator for our large transportation engineering client located in Orlando, FL. The Business Development/Proposal Coordinator is responsible for directly supporting several Client Managers in the sales and business development process for the company.

Proposal Coordinator Qualifications:

  1. Bachelor’s degree in marketing, journalism, English, communications, or related field
  2. Minimum of two years of experience in proposal development and writing within the AEP industry.
  3. Excellent writing and verbal communication skills with a focus on attention to details.
  4. Proficiency with Adobe Creative Suite and Microsoft Office.
  5. Graphic design is a plus.
  6. All qualified candidates will be required to provide work samples and asked to participate in proficiency screenings, such as writing, editing, proofing, and presentation creativity.

Proposal Coordinator Responsibilities:

  1. Lead the production of business development/marketing support material such as qualification packages, proposals, and presentations and leave behind material.
  2. Initiates go/no-go discussions, analyzes RFQ/RFP, develops and maintains proposal outlines and schedules, coordinate efforts of internal and external team, conducts kick-off meetings, leads strategy sessions and win theme development.
  3. Writes non-technical sections and heavily edits technical sections for clarity and enhancement of win themes.
  4. Conducts all formatting and editing to ensure accuracy, persuasiveness and compliance of final documents.
  5. Develops graphics and layout consistent with Company’s brand to further deliver our win themes.
  6. Guides and coaches pursuit team through shortlist and interview preparation.
  7. Take leadership role in developing pre-sell material / leave behinds for client meetings and shortlist presentations.
  8. Performs as the proposal coordinator in the development of key strategic pursuits. 
  9. Responsible for documenting and assistance with Capture Management Plans.
  10. Assistance with research, strategy and development of win themes.
  11. Document red team review meeting discussions.
  12. Assist Client Managers with Sales and Forecast Management activities.
  13. Assist in the development and lead, as needed, the implementation of business development, sales and marketing strategies within the Region and in support of national initiatives ranging from collateral material, tradeshow support, photography, advertising, and other programs.
  14. Assist Client Managers with research of target clients and development of strategy on client-focused marketing activities.
  15. Work independently to maintain and update information in our Marketing Information System (Deltek’s Vision)


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