Category: Administrative & Clerical
System One is recruiting an Administrative Services Assistant for our client in Memphis, TN.
This is a 12-month contract position with likely extension.
**Local candidates only, please**
**Must be US Citizen or Permanent Resident**
The Administrative Assistant needs to be very organized and detail oriented.
- High School Diploma or equivalent
- Microsoft Office and SAP experience
- Self-starter needing little supervision.
- Enter Service Entry Sheets in SAP for site contractors so bills can be paid
- Keep track of invoices to make sure all invoices are submitted from the suppliers
- Add new suppliers, qualify suppliers, re-qualify suppliers
- Take care of supplier variances when needed
- File all paper and electronic contract administration documentation – security letters, safety info, contracts, etc.
- Keep track of resident contractors on site and complete the Force report showing contractor hours monthly
- Handle the ordering of the site uniforms and keep track of the inventory, etc.
- Order all radios for the site
- Order supplies for Security and other site personnel
- Manage the Pro Card and several other specific credit cards for drinking water, Gas Cylinder rental, and telephone charges
- Documentation packages for Bid meetings