Administrative Services Assistant

Memphis, Tennessee
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Type: Contract

Category: Administrative & Clerical

Job ID: 139907

Date Posted: 04/16/2019

System One is recruiting an Administrative Services Assistant for our client in Memphis, TN.

This is a 12-month contract position with likely extension.


**Local candidates only, please**
**Must be US Citizen or Permanent Resident**

The Administrative Assistant needs to be very organized and detail oriented.


  • High School Diploma or equivalent
  • Microsoft Office and SAP experience
  • Self-starter needing little supervision.



  • Enter Service Entry Sheets in SAP for site contractors so bills can be paid
  • Keep track of invoices to make sure all invoices are submitted from the suppliers
  • Add new suppliers, qualify suppliers, re-qualify suppliers
  • Take care of supplier variances when needed
  • File all paper and electronic contract administration documentation – security letters, safety info, contracts, etc.
  • Keep track of resident contractors on site and complete the Force report showing contractor hours monthly
  • Handle the ordering of the site uniforms and keep track of the inventory, etc.
  • Order all radios for the site
  • Order supplies for Security and other site personnel
  • Manage the Pro Card and several other specific credit cards for drinking water, Gas Cylinder rental, and telephone charges
  • Documentation packages for Bid meetings


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