Office Support Admin

Edison, NJ

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Type: Contract-to-Hire

Experience: 3

Category: Administrative & Clerical

Brand: System One

Compensation Range: 17.00 - 17.50 Per Hour

Job ID: 284335

Date Posted: 06/23/2022

Start Date: 06/23/2022

End Date: 12/31/2022

Shortcut: http://jobs.systemoneservices.com/oMArYH


Office Support Admin

Temp to Perm!

Hours: 8:30am to 5pm (1 hour for lunch)

Rate: $16.00 - $17.00 (based on experience)

Location: Edison, NJ


Duties and Responsibilities:

  • Process Freight Invoices:
    • Review Freight Bill for accuracy against the BOL
  • Process Warehouse/office related invoices to Assistant Warehouse Manager & Office Manager
  • Excel List of approved invoice log
  • Communicate with Freight companies to request excel statements once a month
  • Process Intercompany Fed-Ex Pack to the California sister company, twice a week.
  • Filing of statements and daily invoices
  • Mailing of customer statements & invoices
  • Additional clerical support for Credit Department & Warehouse Office

Qualifications:

  • Excel: Must have good working knowledge of Excel.  Excel is very important to this position.
    • Must know how to create files and sub files in Excel
    • Must know basic Excel Commands
      • Sum Total at top of page/bottom of page
      • Sort, Custom Sort etc.
      • How to find a specific number within an Excel Sheet
      • Freeze and Unfreeze rows/columns
      • How to create a report to support needed information
  • Word: Must have background of putting together a simple professional letter.
  • Email: Must have background of writing a professional comprehensive email to outside companies. The position would on occasion reach out to freight companies and/or supply companies for an invoice dispute, invoice request, etc.
  • Adobe: PDF must have a working knowledge
  • Able to work with multiple departments, including, but not limited to, the Controller, Accounts Payable, Operations Manager, Office Manager.
  • Needs to be organized, on time for work, able to multitask, & professional. Casual work attire.
  • Must be fluent in math.

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, and MOUNTAIN, LTD., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.


System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.


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